Assistant, Programs

Canadian Film Centre, 2489 Bayview Avenue

Start Date
March 11, 2019

Reports to
Executive in Charge of Programs & Talent

Application Deadline
February 15, 2019


End Date
March 11, 2020

Job Description

The Canadian Film Centre (CFC), celebrating 30 years, is a charitable cultural organization that supports, develops and accelerates the content, careers and companies of Canadian creative and entrepreneurial talent in the screen-based and digital industries. Its uniquely designed programs and initiatives span film, television, screen acting, screen composing and songwriting, and innovative work in the digital media and entertainment technology industries, all of which continue to push boundaries and generate world-class content, products and companies for the global marketplace.


Working closely with the team in Programs, the Programs Assistant plays an important role in supporting the day-to-day activities of various core programs and key program events, which includes delivering on curriculum logistics, addressing administrative needs, building strong communication and relationships with our CFC residents and guests/mentors, and providing support to the application and selection process across all programs.


Support the department’s logistical and administration needs in delivering its programming:

  • Participate in weekly department meetings to discuss upcoming sessions, review required logistical needs and materials, and confirm a clear plan of action in terms of implementation
  • Facilitate all room bookings and set-ups both within and outside CFC venue/facilities as needed
  • Handle all program-related travel booking and catering needs
  • Set up and coordinate day-to-day shared calendars for CFC residents and staff
  • Track and follow up on guest/mentor contracts, invoices and donations in kind
  • Build day-to-day schedules for the CBC Actors Conservatory and Slaight Music Residency, and act as a key liaison to residents in both programs
  • Assist with updating information on the CFC website as needed (e.g., program pages, alumni and resident profiles)

Support the application, selection and recruitment processes for programs and marketplace initiatives:

  • Update online application forms and compile submission materials
  • Monitor program inquiries, ensuring they are addressed in a timely manner along with the Programs Manager and Programs Coordinator
  • Assist the Programs Coordinator throughout the selection process
  • Organize selection logistics, including building individual interview schedules and supporting all travel/hospitality needs as required
  • Maintain applicant details in Salesforce

Assist Programs Coordinator with CFC Showcases and programs-related external events:

  • Facilitate check-in/registration process, ensuring event materials are onsite, and liaising with volunteers and the CFC Events team as needed
  • Support the CFC evite process by generating guest lists, sending out evites and tracking RSVP numbers
  • Assist with delivery of promotional materials and post-showcase website updates


  • Relevant degree or diploma in arts management or a related field
  • Ability to work as an effective member of a team
  • Ability to multitask with accuracy and manage time within a fast-paced environment
  • Strong interpersonal and professional communication skills, written and verbal
  • Positive attitude
  • Ability to organize, follow up, plan, prioritize and problem-solve
  • Computer-savvy and proficient with Microsoft Word and Excel, Adobe Acrobat Pro, and Outlook
  • Experience with web content management systems is a plus
  • Commitment to and experience working with artists and their development also a plus

How to Apply

Interested candidates should submit a cover letter and resume to by February 15, 2019 and indicate “Assistant, Programs” in the subject line.

The CFC is an Equal Opportunity Employer and is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at

We thank all interested applicants; however, only qualified candidates will be contacted.