VACCINE POLICY FOR IN-PERSON ACTIVITIES

This Policy sets out the Canadian Film Centre’s workplace policy on worker COVID-19 vaccinations.

Date of enactment: October 4, 2021


Scope

This Policy applies to all CFC workers (including employees, residents, mentors, volunteers and guests) entering any building of the CFC or other CFC venue for in-person activities.

Purpose

The Canadian Film Centre (the “CFC” or the “Company”) has a proactive legal duty to keep workers safe. This includes implementing reasonable protections in the workplace to prevent the spread of the highly infectious COVID-19 virus, including variants of concern.

COVID-19 remains a serious health risk in our community. As we return to work onsite and interact with each other, we must consider all infection control measures at our disposal to protect workers and visitors onsite.

COVID-19 vaccines have been approved by Health Canada and are available to all Canadians twelve years of age and over. According to public health information, COVID-19 vaccines are a safe method of giving individuals added protection against the effects of the COVID-19 virus and its variants and are an additional measure for limiting the risk of contracting and spreading the virus.

We are taking the additional steps set out in this Policy as a result of our legal obligations, federal government recommendations, public health guidelines, and requests from third parties when collaborating in person with our workers and visitors.

In addition to this Policy, all workers engaging in in-person activities with the CFC must follow the CFC COVID-19 Protocols and complete the Declaration Form daily.

The health and safety of all workers remains our top priority. Over time, this Policy may evolve based on the CFC’s legal obligations or new direction from government or public health authorities.

Mandatory Proof of Vaccination

In order to support a healthy and safe workplace and to ensure a healthy and safe environment, the Company requires all workers to provide valid proof of full Covid-19 vaccination (as approved by Health Canada) to Deborah Fallows, the Executive Lead, People and Culture at dfallows@cfccreates.com, at least 48 business hours before returning to the office or attending in person at any building of the CFC. A person will be considered fully vaccinated 14 days after receiving their completed second dose.

Workers must provide:

  • Documentary proof that the worker has received both required doses of a COVID-19 vaccine approved by Health Canada; or
  • If the worker has received one dose of a two-dose COVID-19 vaccination approved by Health Canada, documentary proof that the first dose was administered and, as soon as reasonably possible thereafter, documentary proof that the second dose was administered.

COVID-19 receipts for vaccines administered in Ontario can be accessed from the Ontario government portal:

https://covid-19.ontario.ca/covid-19-vaccine-booking-support#vaccination-receipts

All personal information collected will be stored in a private and secure manner with the Executive Lead, People and Culture, in accordance with the Company’s privacy policies. Vaccination information will not be provided to other organizations.

Special Procedures for Production Volunteers and Guests are noted below.

Exemption from Mandatory Vaccination Policy

The Company will consider requests from workers to be exempted from the mandatory vaccination policy. The grounds eligible for exemption are medical or creed/religion.

To be eligible for exemption, workers must complete and submit the COVID-19 Vaccine Exemption Form attached as Schedule “A” no later than 48 hours in advance to Deborah Fallows, the Executive Lead, People and Culture at dfallows@cfccreates.com to identify their applicable exemption and to provide further information if required. Human rights-based exemption requests will be considered for accommodation, as per the Ontario Human Rights Code.

Unvaccinated Worker Requirements

Workers who are not fully vaccinated will not be permitted to attend in-person at the workplace unless they are eligible for exemption as outlined above and special arrangements have been made in advance, including additional PPE and other pre-approved safety measures, including vaccine education or COVID-19 testing.

Special Procedures for Production Volunteers and Guests

Generally, production volunteers and guests are onsite for one day. The vaccine dose administration receipt(s) will be requested but not retained by the CFC in any format for volunteers and guests.

All elements of this Policy will apply, including the exemption procedures noted above; however, the process to provide proof of full vaccination has been modified as follows:

Production volunteers and guests must show their government-issued vaccine dose administration receipt(s) to the designated Programs/Production staff upon arrival along with one other piece of government-issued ID.

Non-Programs/Production guests must show their government-issued vaccine dose administration receipt(s) to the CFC Main House Reception upon arrival, along with one other piece of government-issued ID.

Testing

Rapid Antigen testing will be required for everyone involved in production (including production volunteers) and for program workshops where workers need to remove their masks for activities that are not outside and where they cannot distance.

Testing will be required on the day of in-person production activity and may be required up to two times per week. Proof of a negative test must be submitted to the Executive Lead, People and Culture prior to the start of the event.

For additional vaccine information: https://covid-19.ontario.ca/proof-covid-19-vaccination


Schedule “A”

COVID-19 Vaccination Exemption Request Form and Declaration

COVID-19 Vaccine Exemption Form

The COVID-19 vaccine is not mandatory for workers of the CFC; however, it is strongly encouraged. The vaccine is an important tool in reducing the spread and helping to protect the recipient and the community at large. The CFC requires verification of this information for reasons of identifying where additional infection control measures may be required. If you choose not to receive the COVID-19 vaccine, you may be subjected to additional precautions, including testing for COVID-19.

The CFC will follow recommendations and guidelines as outlined by Public Health Ontario and other regulatory offices, as well as best practices on the requirements surrounding the COVID-19 vaccine.

All workers may request an exemption. To request an exemption, please indicate your reason below, sign the “Exemption Declaration,” and return your completed Form by email 48 business hours in advance to: Deborah Fallows, Executive Lead, People and Culture, at dfallows@cfccreates.com.

____ Medical Exemption (including whether the reasons are temporary or permanent). The medical exemption should be written by a licensed doctor or nurse practitioner and does not need to include the reason for the exemption.
____ Statement of Conscience or Religious Belief
____ Other ______________________________________

Please include additional information if necessary. __________________________________________________________

Note: The CFC will accommodate to the point of undue hardship for medical and religious reasons or as otherwise required by the Ontario Human Rights Code.

Exemption Declaration

I understand that while the CFC and Public Health Ontario highly recommend that I receive the COVID-19 vaccine. I am declaring that I will not be receiving it for personal, medical or religious reasons, and I will provide proof to support my request for an exemption. I understand that I will be required to follow Public Health protocols and the CFC policies to help maintain safety for myself, other staff, and clients. If I receive the vaccine in the future, I will advise CFC and submit the appropriate paperwork at that time.

Worker name:

Worker Signature:

Date: