Assistant, Programs

Canadian Film Centre, 2489 Bayview Avenue

Reports to
Executive in Charge of Programs & Talent

Application Deadline
May 25, 2018


Job Description

Job Title: Assistant, Programs
Type: Contract - 1 year, full-time
Start Date: As soon as possible
End Date: 1 year from start date
Reports to: Executive in Charge of Programs & Talent
Location: Canadian Film Centre, 2489 Bayview Avenue (and off-site as required)

About the CFC
The Canadian Film Centre (CFC), celebrating 30 years, is a charitable cultural organization that supports, develops and accelerates the content, careers and companies of Canadian creative and entrepreneurial talent in the screen-based and digital industries. Its uniquely designed programs and initiatives span film, television, screen acting, screen composing and songwriting, and innovative work in the digital media and entertainment technology industries, all of which continue to push boundaries and generate world-class content, products and companies for the global marketplace.

About the Position

Working closely with the Programs Department Admin team, this full-time Program Assistant plays an important role in supporting the day-to-day activities of various core programs and key program events at the CFC, which includes delivering on curriculum logistics, addressing administrative needs, building strong communications and relationships with CFC residents and guests/mentors, and handling recruitment and the application processes.

Key Responsibilities:

  • Supporting the Program Department’s logistical and admin needs in delivering on programs, which includes:
    • Understanding curriculum priorities and objectives
    • Setting up and maintaining shared calendars for all residents
    • Building day-to-day schedules for CBC Actors Conservatory and Slaight Music Residence
    • Collecting and disseminating prep materials for workshops/session
    • Anticipating resident and mentor questions and needs
    • Issuing and tracking mentor/guest contracts and donations-in-kind
    • Facilitating program-related travel and facilities/room bookings/workshop setups

  • Handling the recruitment, application and selection processes for programs and marketplace initiatives:
    • Maintaining up-to-date information on the CFC website
    • Being proactive in terms of program inquiries and community outreach opportunities
    • Processing applications while establishing positive and clear communication with applicants
    • Building and implementing interview schedules
    • Organizing all travel and following up on contracting and logistical needs as required

  • Acts as Programs Department Liaison for Showcases and program-related external events:
    • Booking showcase venues and working closely with the events team on reception details
    • Facilitating the invitation and RSVP process
    • Handling volunteer and check-in process
    • Assisting with delivery of promotional materials and post-showcase website updating


  • Relevant degree or diploma in arts management or a related field
  • Ability to work as an effective member of a team
  • Ability to multi-task with accuracy and manage time within a fast-paced environment
  • Strong interpersonal and professional written and verbal communication skills
  • Positive attitude
  • Ability to organize, follow-up, plan, prioritize and problem-solve
  • Computer savvy and proficient with Microsoft Word and Excel, Adobe Acrobat Pro, and Outlook
  • Experience with web content management systems is an asset
  • Commitment to and experience working with artists and their development is also an asset

How to Apply

Interested candidates should submit a cover letter and resume to by Friday, May 25, 2018 and indicate “Assistant, Programs” in the subject line.

The CFC is an Equal Opportunity Employer and is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at

We thank all interested applicants; however, only qualified candidates will be contacted. No telephone calls please.